Who is responsible for this website?

Karnataka Tourism Society operates this website for Karnataka Tourism Awards 2026. This policy explains how personal information is handled when you browse the site, send an enquiry or participate in the awards. For privacy questions or requests, write to contact@karnatakatourismawards.com.

Information you provide

The contact form collects your name, organisation name, mobile number, email address, award of interest if selected, and query. If you correspond with us, we also receive the information you include in that correspondence. Please provide only information needed for your enquiry and do not send passwords, OTPs, full card details or unrelated sensitive documents.

Award application information

Applications are submitted through official Zoho Forms linked from this website. Depending on the award, they may collect applicant and representative details, business or professional information, registrations, licences, financial or operating records, declarations, photographs, videos and other supporting evidence. Payment services may process transaction information. Check the notices and requirements within the selected form before submitting.

How we use information

We use enquiry information to understand your question, respond and maintain a record of correspondence. Application information is used to administer entries and payments, check eligibility, verify evidence, support jury evaluation, communicate about the awards and make ceremony arrangements. Information may also be used to maintain website security, investigate misuse and meet applicable legal or accounting obligations.

Where enquiry information is held

Contact form submissions are stored in the website's form system and sent by email to the awards team at contact@karnatakatourismawards.com. Information may therefore be held in the website database, relevant email accounts and their backups. Official application submissions are handled through the separate form service used for the awards.

Who may receive information

Information may be accessed by authorised Karnataka Tourism Society personnel and people assisting with awards administration. Application information may be shared with jury members and authorised verification personnel where needed for evaluation. Website hosting, email, form and payment providers may process information to deliver their services. Information may also be disclosed where required by applicable law or to address misuse or protect legal rights.

Photographs, videos and awards publicity

The nomination rules give the organisers permission to use submitted material for awards-related communication, media coverage, publicity and promotion. Such uses may make relevant names, organisation details, photographs or videos public. Ensure you have the required permissions for the material you submit. Read the Terms & Conditions for the participation conditions.

Cookies and technical information

The website and its service providers may process technical information such as IP address, browser information, access times and requested pages for operation and security. WordPress and related services may use cookies for functions such as sessions and preferences. Your browser allows you to manage or delete cookies; blocking them may affect some features. External application and payment services may use their own cookies under their respective policies.

External forms and links

Links to Zoho Forms, Karnataka Tourism Society, tourism websites, social media and other services take you to websites operated separately from this site. Their handling of information is also subject to their own notices and terms. Review those notices when using the services. This policy does not describe or guarantee every external provider's practices.

Retention and protection

Personal information is retained for as long as reasonably needed for the purpose for which it was collected, including enquiry handling, awards administration, resolving issues and applicable record-keeping duties. Retention may differ for enquiries, applications, transactions and backups. Reasonable organisational and technical precautions are used to protect information, but no internet transmission or storage system can be guaranteed completely secure.

Your choices and requests

You may contact us to ask about the information held about you, request correction or deletion, withdraw consent where processing relies on it, or raise a privacy concern. Please provide enough information to identify the relevant enquiry or application. We may need to verify your identity before acting. Requests will be considered under applicable law and legitimate record-keeping needs. Withdrawing information needed for an application may affect our ability to process or evaluate it.

Information about other people and children

Only provide information about another person when you are authorised to do so, and make this policy available to them where relevant. This website is intended for tourism businesses, institutions and professionals; it is not directed at children. If you believe a child has provided personal information without appropriate authorisation, contact us so the matter can be reviewed.

Changes to this policy

We may update this policy when website functions, awards processes or applicable requirements change. The current version and its update date will be shown on this page.

Privacy contact

Email contact@karnatakatourismawards.com with the subject “Privacy request”, or write to:

Karnataka Tourism Society
2nd Floor, Papanna Lane, No. 8,
St. Mark's Road, Bengaluru 560 001
Karnataka, India